How to follow up on a quote with no reply (with examples)
A quote with no reply is not a no. People get busy, compare prices or simply forget. A short, timely follow-up wins back a large share of quiet quotes.
When to follow up
- 2–3 days after sending: check they received it.
- 1 week: offer to answer questions or adjust the scope.
- 2–3 weeks: a final, friendly check-in with a reason to decide now.
Example 1: did you get it?
Hi {name}, just checking my quote for {job} reached you OK. Happy to talk it through if anything’s unclear.
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Example 2: make it easy
Hi {name}, any questions on the quote for {job}? If the budget’s tight, I can suggest a simpler option that still gets the main part done.
Example 3: friendly close
Hi {name}, I’m planning my schedule for {month}. Would you like me to hold a slot for {job}? If now isn’t the right time, no problem. Just let me know and I’ll close this quote.
Make it a habit
Keep a simple list of every quote you send with the date and status. Ten minutes a week following up on that list is often the best-paid ten minutes of the week.
Need wording? Get the 5 free reminder templates.
Want this done for you?
Recover finds overdue invoices and quiet quotes, drafts the follow-ups, and sends nothing without your approval.
Check my invoices free →Free. No card. Nothing is sent without your approval.
Prefer a hand? Book a $99 recovery session with a person →
Get the free chasing schedule
A one-page plan for when to send each reminder. Enter your email and it opens right here.
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Your chasing schedule
- 3 days before due: friendly heads-up with the amount and payment link.
- Day 1 late: light reminder, ask when to expect payment.
- Day 7 late: name it overdue, give a new date, offer to fix or split.
- Day 14 late: phone call to the person who approved the work.
- Day 30 late: final notice listing earlier reminders and a last date.
The wording for each step is in the 5 free templates.
More guides
- How to chase an unpaid invoice politely (step by step)
- What to do when a client won’t pay: a practical checklist
- Late payment email for freelancers (3 templates that work)
General information, not legal or financial advice. Rules differ by country.