5 free unpaid invoice reminder templates

Polite but firm emails for every stage of a late payment. Replace the {brackets}, then copy, or save the whole set as a PDF. New to chasing payments? Read the step-by-step guide.

Free. No card. Nothing is sent without your approval.

Tip: always include the invoice number, amount, due date and one easy way to pay. Keep it friendly. Most late payments are forgotten, not refused.

Subject: Invoice {number} due on {date}

Hi {name},

Just a quick reminder that invoice {number} for {amount} is due on {date}. You can pay here: {payment link or bank details}.

If you've already paid, thank you, and please ignore this.

Best,
{your name}

Subject: Invoice {number} is now due

Hi {name},

I hope all is well. Invoice {number} for {amount} was due yesterday ({date}). It may have slipped through, so here it is again: {link}.

Could you let me know when I can expect payment?

Thanks,
{your name}

Subject: Overdue: invoice {number} ({amount})

Hi {name},

Invoice {number} for {amount} is now 7 days overdue. Please arrange payment by {new date}: {link}.

If something is wrong with the invoice, or you need to split the payment, just reply and we'll sort it out.

Kind regards,
{your name}

Subject: Second notice: invoice {number} is 14 days overdue

Hi {name},

I haven't yet received payment for invoice {number} ({amount}), due on {date}. Please pay by {date + 5 days} using {link}.

I'll give you a quick call on {day} to check everything is OK on your side.

Regards,
{your name}

Subject: Final notice: invoice {number}

Hi {name},

Invoice {number} for {amount} is now 30 days overdue, despite previous reminders on {dates}.

Please pay in full by {final date}: {link}. If we don't hear from you by then, we will need to pause further work and consider next steps to recover the amount.

I'd much rather resolve this together, so please reply or call me on {phone}.

{your name}

These templates are general examples, not legal advice. Check local rules before charging late fees or taking further action.